Hotel compliance and maintenance that acts before you have to.
PropSec goes beyond tracking. It predicts what is about to fail across your properties, takes the next step for you, and records every action under your rules.
- 24
- modules in one platform
- 6
- countries, regulation-aware
- 30·60·90
- day expiry alerts
- 1-tap
- audit-ready export
Built for the people who run the building
Your engineers and GMs, not a help desk in another time zone
PropSec speaks the language of hotel operations: PPM, fire doors, LOLER, the fire marshal at the door. It is the system your team will actually open on a Monday morning.
How it works
See it. Predict it. Act on it. Build on it.
PropSec moves your hotel from a record of what happened to a system that gets ahead of it: one ledger, the foresight to catch problems early, governed automation that takes the next step, and a platform that keeps learning from your own operation.
See it all in one place
Every certificate, work order, contractor credential and asset history in one ledger. Not WhatsApp, not a shared drive. When the inspector arrives, the proof is two clicks away.
Predict what is about to fail
PropSec scores compliance risk across every property, flags the assets whose breakdowns are accelerating, and finds the training gaps behind your incidents. You fix it before a guest ever feels it.
Act, under your control
Turn on only the automations you trust and PropSec takes the next step: escalate the critical job, raise the work order, tighten the service interval, book the training. Opt-in, previewable, reversible.
Build on what it learns
Where incidents keep clustering, PropSec drafts a new preventive inspection from your own history. A manager approves it before it ever runs. Nothing the system writes activates itself.
On the ground
Every shift, on the same page
Handovers, checks and jobs all land in one place, so whoever is on next picks up exactly where the last shift left off, with the full history behind them.
The actual product
Not a mockup. The real thing.
Every screen below is the live platform your team logs into.
Compliance
Every property against every framework
Fire, gas, water, electrical, lifts: one RAG register across the estate, with gap detection and 30·60·90 day expiry chasing. The audit pack exports in one tap.
See it live
Maintenance
Work orders that get ahead of the guest
Every request in one place, prioritised by AI, with the SLA clock and predictive failure flags built in. The critical job escalates itself, under your rules.
See it live
Intelligence
The whole estate, scored and ranked
Compliance risk, vendor reliability and readiness across every property, worst first, with a governed AI brief that explains the number instead of replacing it.
See it live
Automation you can trust
AI that acts, governed by your rules
The reason most teams do not trust AI to act is that they cannot see what it will do or undo it after. PropSec is built the other way round. The deterministic engine stays the source of truth; AI explains, proposes and acts only inside the limits you set.
Every AI action is permission-gated, region-aware and provenance-logged: the model that ran, the inputs it saw, and the human who approved it.
Trust, then turn it on
Prove it on your own history before it touches anything
Run any automation in dry run and see exactly what it would have done over the last period, before it changes a single thing.
- See exactly what each automation would have done over the last period, in plain language.
- Nothing is created, changed or sent. It is a preview, not a run.
- Turn it on when you are ready, one automation and one property at a time.
When the operation runs, the guest never sees the work
The fault caught early is a planned service visit. The same fault at 2am is an emergency callout, a room out of inventory and a review that follows you for months. PropSec keeps it the planned visit.
One platform
Every job your hotel runs, in one system
From fire-safety certificates to contractor credentials to capital planning. Twenty-four modules that share one source of truth.
Operations
- Tickets and work orders
- Shift presence
- Rooms out of order
- Morning briefing
- Daily checks and meters
- Lost and found
Compliance and inspections
- Checklists and inspections
- Compliance register
- Brand standards audits
- Audit-ready pack export
Assets and maintenance
- Assets and insights
- Planner and maintenance plans
- Program and CapEx
Supply chain
- Stock
- Procurement and purchase orders
People and contractors
- Vendors and scorecards
- Works coordination
- Training and certifications
- Documents and permits to work
- Visitors and kiosk
Reporting
- Analytics
- Client reports
- Portfolio and estate rollup
What changes in week one
The fire marshal asked for three years of records. I pulled the pack in under a minute. That used to be a fortnight of panic.
It flagged a chiller failing more often and raised the work order before it took a floor of rooms out on a Friday night.
Every contractor is checked before they set foot on site. No more chasing insurance certificates by email.
Ready to know you are covered?
A short walkthrough on your estate, your compliance regimes and your assets. Twenty minutes. No sales pitch.